Skip to content

Scheduling for frontline teams

Sona's smart scheduling system allows you to create and fill your rotas in seconds. Building a staff schedule couldn't be easier.

Book a demo

Trusted by frontline companies around the UK and Ireland

Keep the full roster 01-1


Keep the full roster 01-1

Take the headache out of assigning and filling shifts

Staff shortages and short notice changes are a constant headache for managers. Sona helps you build full schedules in minutes:

  • Dynamic templates
    Create and save custom templates so you can populate schedules in minutes.
  • Assign shifts
    Managers can bulk-assign shifts to fit recurring shift patterns.
  • Shift Filler
    Managers can set 'open' shifts that available staff can pick up as they choose.
Book a demo

Time and attendance


Robust digital T&A for easy time recording and one-click payroll reporting.

Replace paper timesheets and error-prone payroll reports and avoid payroll overspend by moving your timekeeping processes online with Sona.

  • Mobile time-clock
    Allow employees to clock in and out of shifts via their mobile phones with geo-fenced timesheets.
  • Easy exceptioning
    Make complex exceptioning quick and easy for managers with guided processes and helpful prompts.
  • Payroll reporting
    Automatically generate accurate payroll reports that will account for every minute worked and save managers and finance countless hours
More information
Shift Filler in action

Shift Filler

Shift Filler in action

A 'shift marketplace' that shows employees the available overtime shifts they can claim in seconds.

Sona's Shift Filler feature allows you to fill vacant shifts in seconds. With our advanced system, you can easily schedule staff to ensure adequate coverage and avoid disruption to your operations.

  • Fill vacant shifts instantly and efficiently
  • Customize shift options based on individual staff preferences and qualifications
  • Ensure adequate staffing coverage to maintain seamless operations
  • Avoid disruptions caused by understaffing or scheduling conflicts
More information
Keep the full roster 03-1

Assign to Agency

Keep the full roster 03-1

Efficiently manage staffing assignments and communication with agencies

Sona's Assign to Agency feature allows you to easily manage staffing assignments, streamline communication with agencies, and maintain accurate records of staff assignments.

  • Simplify staffing management by easily assigning staff to agencies
  • Streamline communication with agencies through the Sona platform
  • Maintain accurate records of staff assignments for auditing and reporting purposes
  • Increase transparency and accountability in staffing management
More information
Smart Scheduling 01-1

Built for all work types

Smart Scheduling 01-1

Handle multiple contract types, pay codes, plus TUPE and agency staff, with ease.

Gone are the days of manually keeping track of which contract each employee is on and how their overtime or waking night shifts should be counted. Sona is built to handle:

  • Staff contract types
    Sona customers seamlessly track more than 20 different employee contract types
  • Working time directive
    Customisable rules prevent staff from working outside the rules you set for your organisation
  • Agency integration
    Keep track of shifts that have been assigned to agencies from the same schedule view
Book a demo

A few of our customers...

The app we have waited years for! Sona has been a time saver and a stress reliever.

We cut agency hours by 63% within the first three months of using Sona.

Claire Kennedy

Head of HR, Advinia Health Care

It was like finding the golden egg that everyone looks for! Sona encompasses rostering, leave management, reporting, payroll, and timesheets - all in one solution, which we had never experienced before.

Sona integrates with your favourite systems

Get more out of your existing systems by connect them to your workforce through the Sona app.

Want to learn more about how we can work with your systems?

Speak to our team

Scheduling FAQs

What are the benefits of digital scheduling?

There are lots of benefits to using dedicated, cloud-based scheduling software, but three of the biggest are:

1 Time efficiency

Rota management is one of the most time-consuming parts of a manager’s week. The right software can automate a lot of the manual schedule work and reduce the time it takes to complete the tasks that can’t be automated.

2 Higher quality data

Having reliable digital records of when and where staff worked means a more accurate payroll. But it also lets you access valuable real-time intelligence about your people and operations that can help improve future schedules.

3 A better employee experience

Making schedules available digitally to your staff gives them greater control and flexibility over their working hours and fairer access to overtime. It also makes shift-based communication quicker, easier, and less intrusive when they’re not on shift.

Can I use Sona to schedule all my different shift and role types?

Yes. Scheduling in Sona accommodates all working patterns, shifts, and role types. So full-time staff with fixed salaries can be scheduled right alongside hourly workers - not just in one location, but across sites, too.

Do you integrate with other workforce management solutions?

Silos are the enemy of efficient organisations. Sona is designed to integrate with your existing software so your staff can access everything in one place and data can move seamlessly between systems. We offer SSO and we integrate with a wide range of HR, payroll, and WFM platforms.

Book a demo today

We'd love to learn more about your organisation and explore what Sona can do for you.

Request a call

Let us know your number and we'll call you soon.

Schedule a meeting

Arrange a Zoom call at a time to suit you.

Send an email

Drop a line to our co-founder Oli - he'd love to hear from you.