New partnership for Social Care announced with Care Hires
Sona and Care Hires announce an exciting partnership.
Building a staff schedule couldn’t be easier.
Reduce payroll errors with real-time T&A.
Fill 50% more shifts with your own employees.
Ensure shifts are covered even if you're understaffed.
Manage absence requests and approvals.
Practical ways to boost team morale with proven examples from across the sector.
Find out what care employees say matters to them most at work.
Search and view employees with customised permission levels.
Key employment information all in one place.
Store visas, professional certifications and more with easy access.
Control personal and operational details of your staff.
Why are people leaving Social Care, and where are they going?
We asked 250 Social Care leaders about their attitudes towards digitisation and their plans for the next 12 months...
Why are Hospitality workers leaving the industry, and what can you do to retain them?
Share updates with a single click.
Staff can see relevant messages in one place.
Request post-shift feedback from staff.
Recognise staff contributions by sending them praise.
Identify staff at risk of churning.
How care organisations can embrace flexible working and thrive.
Maintain quality of care and reduce costs.
Maximise profitability through AI-powered forecasting & scheduling.
Elevate your operational efficiency and guest satisfaction.
Streamline operations across sites.
Developed alongside Social Care experts with decades of combined experience.
See why we are the leading user-friendly, end-to-end platform that prioritises both efficiency and wellbeing.
The Sona Partner Network is an ecosystem of solution experts and complementary technologies.
Give staff greater visibility of shifts available to work, with a simple "shift claim" process to increase their income.
Improve employee engagement and retention with a seamless employee communication platform.
Happier staff provide greater customer experiences, which in turn drives return rates, revenues and recommendations.
Give staff greater visibility of shifts available to work, with a simple "shift claim" process to increase their income.
Improve employee engagement and retention with a seamless employee communication platform.
Happier staff provide greater customer experiences, which in turn drives return rates, revenues and recommendations.
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Sona and Care Hires announce an exciting partnership.
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School's out, and summer's here. That inevitably means more colleagues requesting annual leave, adding further complexity to the schedule.
3 minute read
But enabling your teams to take some well-earned time off doesn't have to cause you a headache. So here are our top tips for handling holiday requests and maintaining a full rota over the summer.
It might sound basic, but the importance of a cohesive annual leave policy can't be underestimated.
A lot of the back and forth between managers and their teams can be eliminated if staff know when they can and can't book holiday and the official process for doing so. It also helps ensure that all requests are treated fairly (more on that later).
Since most organisations will have something in place already, the key thing for managers is to ensure they communicate the holiday policy regularly - not just during onboarding for a new joiner.
We recommend reminding staff of the policy and procedure for booking leave before the main summer and Christmas holidays. This could be in a staff meeting or by email, but a dedicated company internal communication or instant messaging platform will be even more effective.
Managing staff holidays over the summer might involve encouraging some team members to take time off.
Otherwise, you may have a giant headache at the end of the year, with employees who haven't used enough of their allocation needing to take more time off during the busy Christmas period. In some cases, the organisation will end up paying them for untaken holiday hours.
Ensuring staff take regular time away from work to recharge is also vital in preventing burnout.
Calculating holiday entitlement is not always straightforward for shift-based or hourly workers, so we've created a free tool to make it easy. You can download it here.
Let's face it, holiday admin is no one's cup of tea, and that's where holiday management software comes in. As well as saving managers time, there are lots of other benefits that come from using a dedicated system:
Faster and more streamlined requests and approvals. An automated system for sending and processing leave requests makes the process quicker and easier for everyone involved.
Avoid clashes. When going through approvals, the system shows managers who else is off so they can easily see if a new request overlaps with another staff member's approved holiday.
Accurate holiday and payroll data. Having one system of record for annual leave ensures that taken and untaken allowances are always correct and instantly accessible for reporting, payroll, and compliance purposes.
Full transparency for staff. Seeing who is off at any time helps staff plan their own leave and gives them confidence that the process is fair.
Ideally, you will know who will be off well in advance so you can amend your schedules accordingly. But over peak periods, you are likely to have more staff than usual away in any given week, and illness and other unplanned absences can still leave you at risk of being short-staffed.
It's worth speaking to your staff ahead of significant holidays to see if any are looking for extra hours or happy to take on overtime if needed. For example, students and other part-time staff might have more free time over those periods to cover for full-time staff taking leave.
More than ever, technology is making it much easier for frontline organisations to match the demand for hours from existing staff with additional available shifts. Here at Sona, it's something we've been enabling and championing since we started, and we've written extensively about it. For more on this subject, check out:
Managers' primary responsibility is to keep their locations and services safely staffed, even during peak holiday periods. However, in reality, not every employee will get all the holiday days they want to take approved.
The key is not letting their disappointment turn to anger and frustration. This can happen if employees feel they have been treated unfairly compared to their peers or that their employer didn't acknowledge their needs.
Managers must never forget that holiday requests are an emotional issue - you may not know the full context behind a colleague wanting a particular day or days off.
The key is to stick to the rules in your leave policy and show that you are being fair in handling requests. The further in advance you and your staff can plan time off, the less chance someone ends up disappointed.
And if they do, clearly explain why you can't approve their request in a compassionate way that acknowledges how this is likely to make them feel.
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3 min read
How streamlining shift management with Sona has transformed Praxis Care's operations, given valuable time back to managers, and reduced costs.
4 min read
Learn how Sona's shift management software and employee app are delivering significant ROI for our social care customers, including helping them to cut staffing agency spending by up to 40%
5 min read
Streamlining shift management through Sona's app and platform has transformed Praxis’ operations, given time back to managers, and reduced agency costs.